Ensuring Data Privacy and Secure Wireless Conferencing in the Age of Hybrid Work

In the wake of the global pandemic, the way we work underwent a seismic shift. Hybrid work models, combining remote and in-office work, became the new norm. This shift brought about unprecedented flexibility and convenience for employees, but it also introduced a significant challenge: maintaining data privacy.

Hybrid work arrangements mean employees accessing and sharing sensitive data from various locations using various devices. While this flexibility is empowering, it also opens up new avenues for data breaches. As hybrid working becomes the new normal, an increasing number of people rely on video conferences for communication. If in-office workers choose BYOM (Bring Your Own Meeting) to host meetings, that some may have concerns about the data leak possibilities. However, we want to show you a safer way to start your wireless conferencing sessions. ASTROS Conference comes with several features to ensure conferencing and screen sharing privacy. In this article, we will show you some tips to help protect your data privacy when using ASTROS.

1.Create a Password

The first step in protecting your data privacy when using wireless conferencing systems like ASTROS is to secure your wireless network. By ensuring that your network is password-protected and encrypted, you can prevent unauthorized access and ensure that your data is secure. To prevent unauthorized users from hacking into ASTROS, it’s essential to set up passwords for ASTROS Manager. ASTROS Manager is a management system that enables IT staff to configure ASTROS Station quickly and requires administrators to enter a password and login. We strongly recommend changing the default password to enhance data privacy.

Finally, consider setting up a login code for your ASTROS Station. The login code will appear on the standby screen, visible only to those in the room. This ensures that people outside the room cannot share the screen or view the displayed content. For instructions on setting up a login code, refer to the user manual.

2.Encryption

ASTROS prioritizes users’ data privacy by implementing robust encryption mechanisms. For instance, you can activate WPA2 encryption to enhance the security of your network. Additionally, ASTROS utilizes TLS encryption for all communications, and authenticated encryption for video and audio communications.

3.Share without Installing Software

Randomly installing software can expose the company’s network and systems to security vulnerabilities. Therefore, some companies have policies in place to restrict employees from installing software haphazardly on their work laptops. When using ASTROS to share your screen or initiate a wireless conference, you won’t need to install any additional software. All you have to do is connect the ASTROS Pod to your laptop and press the button; then, you can start your video call wirelessly. No Wi-Fi configuration is required either. For more tips, you can refer to our user manual.

4.Educate Employees on Data Privacy

Best practices for data privacy should be taught to employees. This includes instructing them on how to handle private information, such as not sharing passwords, avoiding dubious links, and refraining from downloading unauthorized software. It is also crucial to educate employees about their rights and how to respect privacy.

Conclusion

In conclusion, hybrid working doesn’t require compromising data security. ASTROS can enhance screen sharing and video conferencing safety for organizations. If you’re interested in installing ASTROS in your conference rooms, please CLICK HERE to contact us for more information.