4 Things You Should Know Before Choosing A Video Conferencing Solution

Video conferencing is a norm in our workplace now. Not just our clients, even our colleagues work in different locations. Therefore, we rely on video conferencing to communicate and collaborate with others. No matter which video conferencing software you use, you can do job interviews, product demos and meetings with it. Video conferencing solutions are an easy way to connect with colleagues and clients in other locations. First, let’s see what you need for video conferencing.

1. Displays: For remote workers, they usually use a laptop or a desktop monitor. For in-office workers, they usually use a TV, projector or an interactive touchscreen.
2. Microphones, cameras and speakers: The laptop usually has a built-in microphone and a webcam. If there are several people in the meeting room, you may need to set up external microphones and cameras.
3. Internet connection: No matter if you use WiFi or ethernet, make sure you have a stable internet connection.
4. Video conferencing software: The video conferencing software can support you to hold meetings. But if you want to do a webinar or technical support, you will need to carefully choose the solution.

There are several things you should know before choosing a solution. Here are 4 of them:

1.Security

Security is usually the last thing we think about. However, we rely on video conferencing to discuss business, send files and share the screen. If the solution isn’t secure, data breaches may happen. Before choosing a video conferencing solution, you can pay attention to its privacy policies. Some might collect your meeting content or user information. You can also check how your solution encrypts the video conference sessions. You won’t want uninvited attendees to interrupt you in a meeting. Ensuring your invited attendees can access your meeting and share content safely is the most important thing.

2.Technical Support

For video conferencing software, you usually can find online support to help you solve the issues. If the solution offers a trial version, you can check how active the online support is when you try it. But for the hardware, it’s a bit complicated. If you buy displays, microphones, cameras and speakers separately from many stores, you will need to contact many support teams for help once devices crash. We highly recommend that you contact AV integration services for advice and installation. The right one can save your time and give you good technical support.

3.Usability

People in the organization need to use the video conferencing solution to communicate. If it’s difficult to use or the workflow is complicated, it will be a disaster for both remote and in-office workers. If you’re looking for a simple solution, then you might want to choose a cloud-based video conferencing platform. This type of system allows users to connect with each other through a web browser. It also provides access to online meetings, presentations, and training sessions. For the hardware, you should get a solution easy for people to use and easy for IT staff to manage. Then no one will waste time dealing with the equipment.

4.Unified Communications

Video conferencing apps can be connected through unified communications. A good unified communication platform gathers everything you need to connect, share, and work together on ideas in the same streamlined interface. It allows people to use any device to join the conversation and boost productivity. With the centralized platform, team members can contact each other with a fast workflow.

Integrating A Wireless Presentation System in Your Video Conferencing Solution

To enjoy a better video conference, we highly recommend you to install a wireless presentation system. Your team members don’t use the same device to work. Some use laptops and some use tablets. A wireless presentation system is without doubt a must-have in your workplace. ASTROS wireless presentation solutions allow everyone to use their own devices to share the presentation. People can walk in the meeting room and start presenting in seconds. Making a video call with it isn’t a problem either. What’s more, ASTROS Manager enables IT staff to quickly manage all deployed ASTROS Stations in the company.

Conclusion

Video conferencing is becoming an important tool for collaboration and business. You can find many solutions in the market. But don’t forget to check security, technical support, usability and unified communications before choosing the one for your company. If you're in need for support in setting up an efficient video conferencing environment, we would love to support you! To understand what fits your situation best, make sure to get in touch with us right here: